Grand River Conservation Authority
Agenda - General Meeting

Friday, December 17, 2021

9:30 A.m. - 12:00 P.m.

GRCA Zoom Virtual Meeting

Link to be distributed via email prior to meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of November 26, 2021 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

a.

Outdoor Environmental Education Update - Opportunities and Challenges in Adapting to COVID-19

10.

Correspondence

a.

Ministry of Environment, Conservation and Parks - Chair and Vice Chair Term Limits and Rotations

• THAT Correspondence from the Honorable David Puccini, Minister of Environment, Conservation and Parks regarding Chair and Vice Chair Term Limits and Rotations be received as information.

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

Minutes of the Ad-Hoc Conservation Authorities Act Committee - December 3, 2021

• THAT the Minutes of the Ad-hoc Conservation Authorities Act Committee meeting of December 3, 2021 be received as information.

b.

GM-12-21-100 - Transition Plan - Requirement under Ontario Regulation 687/21

• THAT the Grand River Conservation Authority Transition Plan be approved;

  AND THAT the Transition Plan be circulated to all participating municipalities and the Ministry of Environment, Conservation and Parks.

c.

GM-12-21-89 - Chair's Report of the Audit Committee

• THAT the Report of the Audit Committee be received as information.

d.

GM-12-21-90 - Budget 2022 Levy Notifications to Member Municipalities

• THAT a letter be sent to participating municipalities on January 24, 2022 advising them of the General Membership meeting to be held on February 25, 2022 to approve the 2022 Budget and the municipal levy;

  AND THAT the GRCA 2022 Budget Draft #2, which will be presented at the General Membership meeting on January 28, 2022 be included with the letter.

e.

GM-12-21-95 - Labour Relations Steering Committee

• THAT an ad-hoc committee be formed, called the Labour Relations Steering Committee, comprised of the Chair, the Vice-Chair and one other to be named by the General Membership, and the Chief Administrative Officer;

  AND THAT the role of this steering committee will be to provide direction to the management negotiating team, regarding the negotiation of a new Collective Agreement effective January 1, 2022.

f.

GM-12-21-93 - Per Diems and Honorariums for 2022

• THAT Report Number GM-12-21-93 – Per Diems and Honorariums for 2022 be received as information.

g.

GM-12-21-97 - Cash and Investment Status

• THAT Report Number GM-12-21-97 Cash and Investment Status – November 2021 be received as information.

h.

GM-12-21-98 - Financial Summary

• THAT the Financial Summary for the period ending November 30, 2021 be approved;

  AND THAT $100,000 be transferred to the Personnel reserve;

  AND THAT $100,000 be transferred to the Forestry reserve.

i.

GM-12-21-94 - Firewood Supply Tender Results

• THAT the Grand River Conservation Authority award the tender for the supply of firewood for the 2022, 2023 and 2024 camping seasons to Gerber’s Firewood for the estimated sum of $481,380.00 over a three year period (excluding HST).

j.

GM-12-21-101 - Guelph Lake City Link Trail Improvements

• THAT the Grand River Conservation Authority award the tender for the City Link Trail in Guelph to Roubos Farm Service Ltd. of Moorefield, Ontario for the amount of $206,498.63 excluding HST;

  AND THAT a total budget of $230,000.00 excluding HST be approved.

k.

GM-12-21-92 - New Guelph Lake Nature Centre Update and Preliminary Redesign

• WHEREAS the GRCA remains committed to supporting the construction of a new Guelph Lake Nature Centre;

  THEREFORE BE IT RESOLVED THAT staff proceed with obtaining revised detailed design plans, and seeking planning and permit approvals.

l.

GM-12-21-96 - LDD Moth Update

• That Report Number GM-12-21-96 – LDD Moth Update be received as information.

m.

GM-12-21-91 - Grand River Watershed Flood Warning System

• THAT Report Number GM-12-21-91 – Grand River Watershed Flood Warning System be received as information.

n.

GM-12-21-99 - Current Watershed Conditions

• THAT Report Number GM-12-21-99 – Current Watershed Conditions as of December 8, 2021 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• ​THAT the General Membership enter a closed meeting to discuss a confidential matter.

a.

Minutes of the previous closed session

b.

Proposed or pending disposition or acquisition - Town of Erin

18.

Next Meetings

General Membership & Election of Officers - January 28, 2022 at 9:30 a.m. - Election of Officers notification and information will be distributed to the Board by email on January 4, 2022

19.

Adjourn