Grand River Conservation Authority
Revised Agenda - General Meeting

Friday, October 25, 2024

9:30 A.m. - 12:00 P.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of September 27, 2024 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

a.

Susan Watson re: Conservation Areas Strategy

9.

Presentations

10.

Correspondence

• ​THAT Correspondence from the Town of Bradford West Gwillimbury to the Ministry of Environment, Conservation and Parks regarding the Ontario Deposit Return Program, Amy Haertel regarding public safety awareness around low head dams in the Grand River watershed, Hugh Whitely regarding the Conservation Areas Strategy, and Halton Region regarding a municipal alcohol policy be received as information.

a.

Town of Bradford West Gwillimbury re: Ontario Deposit Return Program

b.

Amy Haertel re: Initiative for public safety awareness around low head dams in the Grand River watershed

c.

Hugh Whitely re: Conservation Areas Strategy

d.

Halton Region re: Municipal Alcohol Policy

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-10-24-89 - Elora Quarry and GRCA Membership Pass Pilot Project 2024 Update

• THAT Report Number GM-09-24-89 - Elora Quarry and GRCA Membership Pass Pilot Project 2024 Update be received as information.

b.

GM-10-24-91 - Conservation Areas Strategy

• THAT Report Number GM-10-24-91 – Conservation Areas Strategy be received as information;

  AND THAT the Conservation Areas Strategy be approved and posted on the Grand River Conservation Authority website;

  AND THAT the GRCA’s Human Heritage Policy 2005 (P-03-05-20) be rescinded.

c.

GM-10-24-86 - Permits Issued under Ontario Regulation 41/24

• THAT Report Number GM-10-24-86 – Permits Issued under Ontario Regulation 41/24 be received as information.

d.

GM-10-24-96 - Water Control Structures Asset Management Plan

• THAT Report Number GM-10-24-96 – Water Control Structures Asset Management Plan be received as information.

  AND THAT the Water Control Structures Asset Management Plan be approved and implemented.

e.

GM-10-24-95 - Shand Dam Spillway Stoplog Gains Refurbishment - Tender Award

• THAT the Grand River Conservation Authority award the contract for the Shand Dam Spillway Stoplog Gains Refurbishment to BGL Contractors Corp for the amount of $555,860.00 dollars (excluding HST);

  AND THAT a contingency of 10 percent be included in the overall project budget for a total project budget of $611,446.00 (excluding HST).

f.

GM-10-24-97 - Membership, Ticketing, and Equipment Rentals System - Request for Proposals

• THAT the Grand River Conservation Authority enter into an agreement for a Membership and Ticketing System Solution with ParkPass Inc. based in Toronto, Ontario for a term of three years with an option to extend the agreement up to three additional one-year terms;

  AND THAT a total budget of $215,000 excluding HST be approved.

g.

GM-10-24-92 - Cash and Investment Status

• THAT Report Number GM-10-24-92 – Cash and Investment Status – September 2024 be received as information.

h.

GM-10-24-99 - Financial Summary

• THAT the Financial Summary for the period ending September 30, 2024 be approved.

i.

GM-10-24-87 - Budget 2025-Draft 1

• THAT Report Number10-24-87 – Budget 2025 - Draft #1 be approved for consultation purposes, circulated to all participating municipalities, and posted to the GRCA website.

  THAT staff be directed to forward correspondence regarding the Minister’s direction to freeze planning and regulations user fees to the Minister of Natural Resources and Forestry.

j.

GM-10-24-88 - Budget 2025-Draft 1 - Municipal Apportionment

• THAT Report Number GM-10-24-88 – Budget 2025 – Draft #1 – Municipal Apportionment be received as information.

k.

GM-10-24-93 - Fee Policy - Planning and Regulations Permit

• WHEREAS staff were directed through Resolution 24-146 to prepare a fee structure to reach 85% cost recovery for permits in 2025, and a fee structure to reach 100% cost recovery for Plan Review and Regulations fees in a reasonable timeframe;

  AND WHEREAS fee amendments require approval by the General Membership;

  BE IT RESOLVED THAT the Grand River Conservation Authority provide direction on the fee structure and implementation timeline as presented in report GM-10-24-93;

  AND THAT staff bring forward a Fee Schedule at the next General Membership meeting.

l.

GM-10-24-94 - Fee Policy 2025

• THAT amendments to the Grand River Conservation Authority Fee Policy as outlined in this report be approved and implemented effective January 1, 2025;

  AND THAT Fee Schedule 1 – Outdoor Environmental Education Fees be approved and implemented effective January 1, 2025;

  AND THAT Fee Schedule 2 – Conservation Areas Fees be approved and implemented effective January 1, 2025;

  AND THAT Fee Schedule 4 – Tree Nursery Fees be approved and implemented effective January 1, 2025.

m.

GM-10-24-98 - 2025 Board Meeting Schedule

• THAT the 2025 Grand River Conservation Authority Board Meeting Schedule be approved.

n.

GM-10-24-90 - Ice Management Plan

• THAT the  Ice Management Plan be approved and implemented.

o.

GM-10-24-100 - Current Watershed Conditions

• THAT Report Number GM-10-24-100 – Current Watershed Conditions as of October 15, 2024 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations.

a.

Minutes of the previous closed session

b.

Labour relations or employee negotiations

18.

Next Meetings

19.

Adjourn

Regrets only to:
Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200