Grand River Conservation Authority
Agenda - General Meeting

-
Hybrid Meeting of the General Membership
GRCA Administration Centre
Zoom Virtual Meeting

1.
Call to Order

 

2.
Certification of Quorum

 

3.
Chair’s Remarks

 

4.
Review of Agenda

 

  • ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.
Declarations of Pecuniary Interest

 

6.
Minutes of the Previous Meetings

This item has attachments. 
1.9. faGM_General Membership Meeting_Sep22_2023.pdf

  • ​THAT the minutes of the General Membership Meeting of September 22, 2023 be approved as circulated.

7.
Business Arising from Previous Minutes

 

8.
Hearing of Delegations

 

9.
Presentations

 

10.
Correspondence

 

a.
Minister of Municipal Affairs and Housing - Proposed legislation to return lands to the Greenbelt and Oak Ridges Moraine

This item has attachments. 
1.OCT - Minister Calandra - Legislation to return lands to greenbelt and moraine.pdf

  • ​THAT Correspondence from the Minister of Municipal Affairs and Housing regarding the proposed legislation to return lands to the Greenbelt and Oak Ridges Moraine be received as information.

11.
1st and 2nd Reading of By-Laws

 

12.
Reports:

 

a.
GM-10-23-80 - Budget 2024 - Draft #1

This item has attachments. 
1.GM-10-23-80 - Budget 2024_Draft One.pdf
2.GM-10-23-80 - Attachment A - Budget 2024 Timetable.pdf
3.GM-10-23-80 - Attachment B - Programs and Services Inventory.pdf
4.GM-10-23-80 - Attachment C - Municipal Funding Breakdown.pdf
5.GM-10-23-80 - Attachment D - Summary of apportionment.pdf
6.GM-10-23-80 - Attachment E - Summary of Reserves.pdf
7.GM-10-23-80 - Attachment F - Budget 2024 - Category 2 Breakdown.pdf
8.GM-10-23-80 - Attachment G - Financial Statements.pdf

  • THAT Report Number GM-10-23-80 - Budget 2024 - Draft #1 be approved for consultation purposes, circulated to all participating municipalities, and posted to the GRCA website.

b.
GM-10-23-81 - Budget Draft #1 - Municipal Apportionment

This item has attachments. 
1.GM-10-23-81 - Budget 2024 - Draft 1 - Municipal Apportionment.pdf
2.GM-10-23-81 - A_Budget 2024 - Draft 1 - Municipal Apportionment.pdf

  • THAT Report Number GM-10-23-81 - Budget 2024 - Draft #1 - Municipal Apportionment be received as information.

c.
GM-10-23-75 - Cash and Investment Status

This item has attachments. 
1.GM-10-23-75 - Cash and Investment Status - September.pdf
2.GM-10-23-75 - A_Cash and Investment Status - September.pdf

  • THAT Report Number GM-10-23-75 - Cash and Investment Status – September 2023 be received as information.

d.
GM-10-23-82 - Financial Summary

This item has attachments. 
1.GM-10-23-82 - Financial Summary to September 30 2023.pdf
2.GM-10-23-82 - A_Financial Summary to September 30 2023.pdf
3.GM-10-23-82 - B_Financial Statements to September 30 2023.pdf

  • THAT the Financial Summary for the period ending September 30, 2023 be approved.

e.
GM-10-23-73 - 2024 Board Meeting Schedule

This item has attachments. 
1.GM-10-23-73 - 2024 Board meeting schedule.pdf
2.GM-10-23-73 - A_2024 Board meeting schedule.pdf

  • THAT the 2024 Grand River Conservation Authority Board Meeting Schedule be approved.

f.
GM-10-23-74 - New Guelph Lake Nature Centre Update

This item has attachments. 
1.GM-10-23-74 - Guelph Lake Nature Centre Project Update.pdf

  • WHEREAS the Grand River Conservation Authority remains committed to supporting the construction of a new Guelph Lake Nature Centre;

    THEREFORE BE IT RESOLVED THAT staff proceed with tendering the construction of the new Guelph Lake Nature Centre and report back to the General Membership for construction award approval.

g.
GM-10-23-76 - Outdoor Environmental Education Program Review

This item has attachments. 
1.GM-10-23-76 - Outdoor Environmental Education Program Review.pdf

  • THAT the Grand River Conservation Authority endorse the proposed actions and transition plan outlined within this report to move its Outdoor Environmental Education Program towards a breakeven business model that does not rely on municipal apportionment (levy);

    AND THAT staff report back to the board at minimum on an annual basis on progress made.

h.
GM-10-23-78 - Provincial Offences Act Officer Appointments - Section 30.1

This item has attachments. 
1.GM-10-23-78 - POA Officer Appointments - Section 30_1.pdf

  • THAT the Grand River Conservation Authority re-appoint all Provincial Offences Act Officers under Section 30.1 of the Conservation Authorities Act, to take effect on the date of proclamation.

i.
GM-10-23-77 - Conestogo Dam Bridge Deck Rehabilitation - Energy Attenuator - Project Award

This item has attachments. 
1.GM-10-23-77 - Conestogo Dam Deck Rehabilitation.pdf

  • THAT the Grand River Conservation Authority award the contract for the Conestogo Dam Bridge Deck Rehabilitation – Energy Attenuator supply and installation project to Royal Fence Limited for the amount of $129,500 (excluding HST).

    AND THAT an overall project budget of $142,450 (excluding HST) be approved for this project.

j.
GM-10-23-72 - Permits Issued under Ontario Regulation 150/06

This item has attachments. 
1.GM-10-23-72-Q3- Permit Report.pdf

  • THAT Report Number GM-10-23-72 – Permits Issued under Ontario Regulation 150/06 be received as information.

k.
GM-10-23-79 - Current Watershed Conditions

This item has attachments. 
1.GM-10-23-79 - Current Watershed Conditions.pdf

  • THAT Report Number GM-10-23-79 – Current Watershed Conditions as of October 17, 2023 be received as information.

13.
Committee of the Whole

 

14.
General Business

 

15.
3rd Reading of By-Laws

 

16.
Other Business

 

17.
Closed Meeting

 

  • ​THAT the General Membership enter a closed meeting to discuss a confidential matter.

a.
Minutes from the previous closed session

 

b.
Labour Relations or employee negotiations

 

c.
Litigation or potential litigation

 

18.
Next Meetings

 

19.
Adjourn

 

Regrets only to:


Office of the Chief Administrative Officer,  Phone: 519-621-2763 ext. 2200

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