Grand River Conservation Authority
Agenda - General Meeting

Friday, December 15, 2023

9:30 A.m. - 12:00 P.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of November 24, 2023 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

10.

Correspondence

• ​THAT Correspondence from Tom Sitak on behalf of Brant for Nature regarding the Apps Mill Nature Centre be received as information.

a.

Brant for Nature - Apps Mill Nature Centre

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-12-23-105 - Strategic Plan Update

• THAT Report Number GM-12-23-105 – 2022-2024 Strategic Plan Update be received as information.

b.

GM-12-23-96—Proposed By-law 2-2023

• THAT By-law 2-2023 be read a first, second, and third time and adopted by the General Membership, to take effect on December 15, 2023;

  AND THAT By-law 2-2023 be repealed on December 15, 2023;

  AND THAT a copy of By-law 2-2023 be forwarded to the Ministry of the Natural Resources and Forestry, and posted publicly on the Grand River Conservation Authority’s website.

c.

GM-12-23-95—Report of the Audit Committee

• THAT the Report of the Audit Committee be received as information;

  AND THAT the Asset Retirement Obligations (ARO) Policy dated December 15, 2023 be approved and implemented;

  AND THAT the Reserve Funds Policy dated December 15, 2023 be approved and implemented.

d.

GM-12-23-93—Budget 2024 - Notification to Municipalities

• THAT a letter be sent to participating municipalities on December 22, 2023 advising them of the General Membership meeting to be held on January 26, 2024 to approve the 2024 municipal apportionment and of the General Membership meeting to be held on February 23, 2024 to approve the 2024 Budget;

  AND THAT the Grand River Conservation Authority 2024 Budget Draft #1 and apportionment amounts be included with the letter.

e.

GM-12-23-101—Fee Policy, Fee Schedules, and Proposed 2024 Fee Increases

• THAT the Grand River Conservation Authority Fee Policy be approved and implemented effective December 15, 2023;

  AND THAT Fee Schedule 1 – Outdoor Environmental Education Fees be approved and implemented effective January 1, 2024;

  AND THAT Fee Schedule 2 – Conservation Areas Fees be approved and implemented effective January 1, 2024;

  AND THAT Fee Schedule 3 – Planning and Regulations Fees be approved and implemented effective January 1, 2024 unless otherwise directed through a Minister’s Direction;

  AND THAT Fee Schedule 4 – Tree Nursery Fees be approved and implemented effective January 1, 2024.

f.

GM-12-23-91–Complimentary Grand River Conservation Area Membership Passes

• THAT Report Number GM-12-23-91 – 2024 Complimentary Grand River Conservation Area Membership Passes be received as information.

g.

GM-12-23-97—Per Diems and Honorariums 2024

• THAT Report Number GM-12-23-97 – Per Diems and Honorariums for 2024 be received as information.

h.

GM-12-23-100—Cash & Investment Status Report

• THAT Report Number GM-12-23-100 – Cash and Investment Status – November 2023 be received as information.

i.

GM-12-23-102—Financial Summary

• THAT the Financial Summary for the period ending November 30, 2023 be approved.

j.

GM-12-23-94—Supply of Computer Storage Equipment

• THAT the Grand River Conservation Authority award the supply of HPE Alletra 5030 computer storage equipment to CDW Canada Corporation of Etobicoke, Ontario in the amount of

  $103,979.80 excluding HST.

k.

GM-12-23-92—Administrative Building Exterior Lighting Upgrades

• THAT the Grand River Conservation Authority (GRCA) award the tender for the Administrative Building Exterior Lighting Upgrades to Live Electric for the amount of $101,372.81 excluding HST;

  AND THAT a total budget of $112,000.00 excluding HST be approved.

l.

GM-12-23-98 - New Guelph Lake Nature Update

• THAT Report GM-12-23-98 – New Guelph Lake Nature Centre Update be received as information.

m.

GM-12-23-99—Residential Program Wind-down Status Update

• THAT Report GM-12-23-99 – Residential Program Wind-down: Status Update be received as information.

n.

GM-12-23-104 - Grand River Watershed Flood Warning System

• THAT Report Number GM-12-23-104 – Grand River Watershed Flood Warning System be received as information.

o.

GM-12-23-98—Current Watershed Conditions

• THAT Report GM-12-23-98 – New Guelph Lake Nature Centre Update be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations, and litigation or potential litigation.

a.

Minutes of the previous closed session

b.

Proposed or pending acquisition or disposition

18.

Next Meetings

Next Board meeting on January 26, 2024 at 9:30 a.m. will include the Election of Officers. Notification and information will be distributed to the Board by email on January 4, 2024

19.

Adjourn

• ​THAT the General Membership Meeting be adjourned.