Grand River Conservation Authority
Agenda - General Meeting

Friday, November 26, 2021

Immediately following the Source Protection Authority Meeting

GRCA Zoom Virtual Meeting

Link to be distributed via email prior to meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of October 22, 2021 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

10.

Correspondence

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

Minutes of the Ad-Hoc Conservation Authorities Act Committee - October 29, 2021

• THAT the Minutes of Ad-Hoc Conservation Authorities Act Committee meeting held on October 29, 2021 be received as information.

b.

GM-11-21-80 - Draft Transition Plan - Requirement under Ontario Regulation 687/21

• THAT the Grand River Conservation Authority Draft Transition Plan be approved;

  AND THAT the Draft Transition Plan be circulated to all participating municipalities;

  AND THAT the finalized Transition Plan be presented to the General Membership for approval at the December meeting.

c.

GM-11-21-77 - Cash and Investment Status

• THAT Report Number GM-11-21-77 Cash and Investment Status – October 2021 be received as information.

d.

GM-11-21-88 - Financial Summary

• THAT the Financial Summary for the period ending October 31, 2021 be approved.

e.

GM-11-21-85 - Reserves 2021

• See report for full motion.

f.

GM-11-21-81 - Complimentary GRCA Membership Passes 2022

• THAT Report Number GM-11-21-81 – 2022 Complimentary GRCA Membership Passes be received as information.

g.

GM-11-21-83 - Conservation Area User Fees 2022

• THAT the proposed 2022 Conservation Area user fees be approved and become effective as of January 1, 2022.

h.

GM-11-21-79 - Permit, Planning and Inquiry Fee Schedule 2022

• THAT the proposed 2022 Permit, Planning and Inquiry Fee Schedule be approved and become effective as of January 1, 2022.

i.

GM-11-21-82 - Water and Sanitary Servicing Consulting Services

• THAT the Grand River Conservation Authority retain R.J. Burnside and Associates to provide consulting services related to water and sanitary servicing for a term of three years and an option to extend the assignment for up to two additional one-year terms;

  AND THAT a total budget of $157,136.86 excluding HST be approved which includes the 3 year assignment, 2 optional one-year terms and a 10% contingency.

j.

GM-11-21-84 - Head Office Life Safety System Upgrades

• THAT the Grand River Conservation Authority award the tender for the Life Safety Systems Upgrades at the GRCA Head Office to Live Electric of Cambridge, Ontario for the amount of $114,944.20 excluding HST;

  AND THAT a total budget of $134,944.20 excluding HST be approved.

k.

GM-11-21-86 - Update on Lands Declared Surplus - Guelph

• THAT the Grand River Conservation Authority General Membership receive GM-11-21-86 – Update on Lands Declared Surplus as information.  

l.

GM-11-21-87 - Snowmobiling on GRCA Properties

• THAT the Grand River Conservation Authority enter into a license agreement with the Lake Conestoga Snowmobilers Inc. for the use of a seasonal cottage, auxiliary structures and to establish a snowmobile trail network, provided mutually agreeable revisions to the licensing agreement are made.

m.

GM-11-21-78 - Current Watershed Conditions

• THAT Report Number GM-11-21-78 – Current Watershed Conditions as of November 17, 2021 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• ​THAT the General Membership enter a closed meeting to discuss a confidential matter.

• THAT the General Membership return to open session.

• THAT the minutes of the previous closed session be received approved as amended.

• THAT the salary ranges for non-union positions be increased by 2.00% effective January 1, 2022.

a.

Minutes of the previous closed session

b.

Labour relations or employee negotiations

c.

Litigation or potential litigation

18.

Next Meetings

19.

Adjourn

• THAT the meeting of the General Membership be adjourned.