Grand River Conservation Authority
Agenda - General Meeting

Friday, March 28, 2025

9:30 A.m. - 10:30 A.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

4.

Declarations of Pecuniary Interest

5.

Minutes of the Previous Meetings

• ​THAT the minutes of the Annual General Meeting of the General Membership held on February 28, 2025 be approved as circulated.

6.

Business Arising from Previous Minutes

7.

Hearing of Delegations

8.

Presentations

9.

Correspondence

• ​THAT Correspondence from Perth County regarding the Perth County Stewardship Program be received as information.

a.

Perth County re: Perth County Stewardship Program

10.

1st and 2nd Reading of By-Laws

11.

Reports:

a.

GM-03-25-36 - Chair's Report

• THAT the Chair’s Report for March 2025 be received as information.

b.

GM-03-25-32 - Additional Member Appointment, Agricultural Sector Representative

• THAT Report Number GM-03-25-32– Additional Member Appointment, Agricultural Sector Representative be received as information.

c.

GM-03-25-37 - Board Presentation Schedule

• THAT the Report Number GM-03-25-37 – Schedule of Board Education Presentations be received as information.

d.

GM-03-25-31 - Administrative By-law Update

• THAT By-law 2-2025 be read a first and second time;

  AND THAT staff be directed to make amendments based on discussion at the meeting.

e.

GM-03-25-35 - Senior Leadership Team

• THAT Report Number GM-03-25-35 – Senior Leadership Team be received as information.

f.

GM-03-25-25 - Financial Summary

• THAT the Financial Summary for the period ending February 28, 2025 be approved.

g.

GM-03-25-24 - Cash & Investment Status

• THAT Report Number GM-03-25-24 – Cash and Investment Status – February 2025 be received as information.

h.

GM-03-25-27 - 2025 Road Site Preparation and Surface Treatment Tender

• THAT the Grand River Conservation Authority award the tender for the 2025 road site preparation and surface treatment to Cornell Construction Limited of Brantford, Ontario up to the amount of $753,047.50.00 excluding HST.

i.

GM-03-25-28 - 2025 Replacement Vehicle Purchase

• THAT the Grand River Conservation Authority purchase one 2025 Ford Transit 1 Ton Medium Roof Cargo Van for a total amount of $69,227.00 (excluding HST & Licensing) from Parkway Ford Sales Ltd.;

  AND THAT the Grand River Conservation Authority purchase one 2025 Ford Transit ½ Ton Low Roof Cargo Van at a total amount of $67,263.00 (excluding HST & Licensing) from Parkway Ford Sales Ltd.;

  AND THAT the Grand River Conservation Authority purchase one 2025 Chevrolet Silverado ½ Ton 4WD Pickup at a total amount of $50,264.00 (excluding HST & Licensing) from Finch Chevrolet Cadillac Buick GMC Ltd.;

  AND THAT the Grand River Conservation Authority purchase one 2025 Dodge Ram Medium Duty 5500 Series Cab and Chassis at a total amount of $91,702.00 (excluding HST & Licensing) from Blue Mountain Chrysler Ltd.

j.

GM-03-25-29 - Administration Centre Cleaning Services RFP Results

• THAT the Grand River Conservation Authority retain Corporate Mirror Inc. / Cleaning Masters Canada to provide cleaning services at the Administration Centre Complex for $152,083.00 excluding HST over a term of three years.

k.

GM-03-25-30 - Guelph Lake Nature Centre Donor Naming Opportunities

• THAT Grand River Conservation Authority approves the donor naming opportunities for the Guelph Lake Nature Centre.

l.

GM-03-25-21 - Water Quality - Update on Nitrates

• THAT Report Number GM-03-25-21 – Water Quality – Update on Nitrates be received as information.

m.

GM-03-25-23 - Canadian Heritage River Monitoring Report

• THAT Report Number GM-03-25-23 – Canadian Heritage River Report 2014-2024 be received as information;

  AND THAT the 2014-2024 Monitoring Report for the Grand River be submitted to the Canadian Heritage Rivers Board for review. 

n.

GM-03-25-22 - Category 2 (Municipal) Programs Annual Report

• THAT Report Number GM-03-25-22 – Annual Report on Category 2 (Municipal) Programs be received as information.

o.

GM-03-25-33 - Annual Report of Compliance with requirements under Ontario Regulation 41/24

• THAT the Annual Report of Compliance with requirements under Ontario Regulation 41/24 be approved and posted on the Grand River Conservation Authority website.

p.

GM-03-25-26 - Current Watershed Conditions

• THAT Report Number GM-03-25-26 – Current Watershed Conditions as of March 18, 2025 be received as information.

q.

GM-03-25-34 - Grand River Watershed Flood Warning System

• THAT Report Number GM-03-25-34 – Grand River Watershed Flood Warning System be received as information.

12.

Committee of the Whole

13.

General Business

14.

3rd Reading of By-Laws

15.

Other Business

16.

Closed Meeting

• ​THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purposes:

a.

Proposed or pending acquisition or disposition - Various locations

b.

scientific, technical, commercial, financial information belonging to the municipality or local board

c.

litigation or potential litigation

d.

Proposed or pending acquisition or disposition - Land Use - City of Waterloo

e.

Proposed or pending acquisition or disposition - Land Use - Grand River Rafting

f.

Labour relations or employee negotiations

17.

Next Meeting - April 25, 2025 at 9:30 a.m.

18.

Adjourn

• ​THAT the General Membership Meeting be adjourned.