Grand River Conservation Authority
Agenda - General Meeting

Friday, June 23, 2023

9:30 A.m. - 12:00 P.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meeting

• ​THAT the minutes of the General Membership Meeting of May 26, 2023 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

a.

Unauthorized Activity at Rockwood Conservation Area - Pam Walther-Mabee, Manager of Conservation Area Operations

10.

Correspondence

• ​THAT Correspondence from Danielle Ripsman, Colleen B., Liz Maffett, Ben Webster, and Jessie Blake regarding unauthorized rock climbing activities at Rockwood Conservation Area, and from Jennifer Saunders regarding protection of Ontario wetlands be received as information.

a.

Rock climbers re: Unauthorized Activity at Rockwood Conservation Area

b.

Jennifer Saunders re: Wetlands Protection

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-06-23-49 - Capacity Measures and Operational Improvements at the Elora Quarry

• THAT Report Number GM-06-23-49 Capacity Measures and Operational Improvements at the Elora Quarry be received as information.

b.

Ad-hoc Conservation Authorities Act Regulations Committee - June 7, 2023

• ​THAT the minutes of the Ad-hoc Conservation Authorities Act Regulations Committee Meeting of June 7, 2023 be received as information.

c.

GM-06-23-47 - Progress Report #5 - Ontario Regulation 687/21

• THAT Progress Report #5 be approved, circulated to all participating Grand River watershed municipalities, posted on the Grand River Conservation Authority website, and submitted to the Ministry of Natural Resources and Forestry in accordance with Ontario Regulation 687/21.

d.

GM-06-23-48 - Cash and Investment Status

• THAT Report Number GM-06-23-48 – Cash and Investment Status – May 2023 be received as information.

e.

GM-06-23-52 - Financial Summary

• THAT the Financial Summary for the period ending May 31, 2023 be approved.

f.

GM-06-23-51 - Request for Proposals - Engineering Consulting Services, Permits and Plan Review

• THAT the Grand River Conservation Authority accept the proposal from Stantec Consulting Limited to carry out engineering consulting services up to the amount of $150,000, excluding HST.

g.

GM-06-23-50 - Dunnville Two Zone Floodplain Policy and Mapping Update, County of Haldimand

• THAT a Two Zone Floodplain Policy Area for portions of Dunnville be endorsed;

  AND THAT the updated floodplain mapping, as prepared by J.L Richards & Associates Limited (June 2022), be used as the guiding document when dealing with planning matters and permit applications in the study area.

  AND THAT amendments to the Grand River Conservation Authority’s Ontario Regulation 150/06 mapping be approved to incorporate the revisions to the floodplain and associated regulated allowance.

h.

GM-06-23-53 - Current Watershed Conditions

• THAT Report Number GM-06-23-53 – Current Watershed Conditions as of June 14, 2023 be received as information.

i.

GM-06-23-54 - Foundation Member Appointments

Report pending GRCF Annual General Meeting on June 21, 2023

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): litigation or potential litigation.

a.

Minutes of the previous closed session

b.

Litigation or Potential Litigation

18.

Next Meeting - August 25, 2023 at 9:30 a.m. (Hybrid)

19.

Adjourn

Regrets only to:

Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200