Grand River Conservation Authority
Agenda - General Meeting

-
Hybrid Meeting of the General Membership
GRCA Administration Centre
Zoom Virtual Meeting

1.
Call to Order

 

2.
Certification of Quorum

 

3.
Chair’s Remarks

 

4.
Review of Agenda

 

  • ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.
Declarations of Pecuniary Interest

 

6.
Minutes of the Previous Meetings

This item has attachments. 
1.10. NFH OCT Post-Meeting Minutes - GRCA General Membership Meeting_Oct28_2022 - English.pdf

  • ​THAT the minutes of the General Membership Meeting of October 28, 2022 be approved as circulated.

7.
Business Arising from Previous Minutes

 

8.
Hearing of Delegations

 

9.
Presentations

 

10.
Correspondence

 

  • ​THAT Correspondence from Hamilton City Council regarding Conservation Authority Board Composition, and from Brant Waterway Foundation regarding Bill 23, and from the City of Guelph Council regarding Bill 109 and 23, be received as information.

11.
1st and 2nd Reading of By-Laws

 

12.
Reports:

 

a.
Report of the Ad-hoc CA Act Committee Meeting - November 10, 2022

This item has attachments. 
1.11. NOV Minutes NFH - Ad-hoc CA Act Committee - November 10, 2022.pdf

  • THAT the Minutes of the Ad-hoc CA Act Committee held on November 10, 2022; and Correspondence to Premier Doug Ford and Ministers Clark, Smith, and Piccini; and staff reports GM-11-22-87, and GM-11-22-88 dated November 10, 2022 be received as information.

b.
GM-12-22-103 - ERO Posting 019-6161 - Conserving Ontario's Natural Heritage

This item has attachments. 
1.GM-12-22-103 - ERO0196161_CONH.pdf

  • THAT Report Number GM-12-22-103 – ERO No. 019-6161- Conserving Ontario’s Natural Heritage be approved and submitted to the Environmental Registry of Ontario.

c.
GM-12-22-104 - ERO Posting 019-6177 - A Place to Grow and Provincial Policy Statement

This item has attachments. 
1.GM-12-22-104 - ERO No. 019-6177_A Place to Grow and PPS.pdf

  • THAT Report Number GM-12-22-104 – ERO No. 019-6177- Review of a Place to Grow and the Provincial Policy Statement be approved and submitted to the Environmental Registry of Ontario.

d.
GM-12-22-105 - ERO Posting 019-2927 - Proposed updates to the Regulation of Development

This item has attachments. 
1.GM-12-22-105 - ERO 019-2927_Development Regulation changes.pdf

  • THAT Report Number GM-12-22-105 – ERO Posting #019-2927 – Proposed updates to the regulation of development for the protection of people and property from natural hazards in Ontario be approved and submitted to the Environmental Registry of Ontario.

e.
GM-12-22-99 - Progress Report #3 - Ontario Regulation 687/21

This item has attachments. 
1.GM-12-22-99 - Progress Report 3_Requirement under OReg 6878_21.pdf

  • THAT Progress Report #3 be approved, circulated to all participating Grand River watershed municipalities, posted on the Grand River Conservation Authority website, and submitted to the Ministry of Natural Resources and Forestry in accordance with Ontario Regulation 687/21.

f.
GM-12-22-100 - Inventory of Programs and Services Update

This item has attachments. 
1.GM-12-22-100 - Updated Inventory of Programs and Services – Requirement under OReg 687_21.pdf
2.GM-12-22-100 - CHART A Updated Inventory of Programs and Services – Requirement under OReg 687_21.pdf
3.GM-12-22-100 - CHART B Updated Inventory of Programs and Services – Requirement under OReg 687_21.pdf
4.GM-12-22-100 - CHART C Updated Inventory of Programs and Services – Requirement under OReg 687_21.pdf
5.GM-12-22-100 - CHART D Updated Inventory of Programs and Services – Requirement under OReg 687_21.pdf

  • THAT the updated Inventory of Programs and Services be approved, circulated to all participating Grand River watershed municipalities, posted on the Grand River Conservation Authority website, and submitted to the Ministry of Natural Resources and Forestry in accordance with Ontario Regulation 687/21.

g.
GM-12-22-98 - GRCA Fee Policy

This item has attachments. 
1.GM-12-22-98 - GRCA Fee Policy, Fee Schedules, and Proposed 2023 Fee Increases.pdf
2.GM-12-22-98 - MASTER CA Fee Schedule.pdf
3.GM-12-22-98 - APP B GRCA Fee Policy.pdf

  • THAT the Grand River Conservation Authority Fee Policy be approved and implemented effective January 1, 2023;

    AND THAT Fee Schedule 1 – Outdoor Environmental Education Fees be approved and implemented effective January 1, 2023;

    AND THAT Fee Schedule 2 – Conservation Areas Fees be approved and implemented effective January 1, 2023;

    AND THAT Fee Schedule 3 – Planning and Regulations Fees be approved and implemented effective January 1, 2023;

    AND THAT Fee Schedule 4 – Tree Nursery Fees be approved and implemented effective January 1, 2023

h.
GM-12-22-101 - Budget 2023 Notification Letter to Member Municipalities

This item has attachments. 
1.GM-12-22-101 - Budget 2023 - Notification to Municipalities.pdf

  • THAT a letter be sent to participating municipalities on January 25, 2023, advising them of the General Membership meeting to be held on February 24, 2023, to approve the 2023 Budget and the municipal levy;

    AND THAT the GRCA 2023 Budget Draft #2, which will be presented at the General Membership meeting on January 27, 2023, be included with the letter.

i.
GM-11-22-91 - Chair's Report of the Audit Committee

This item has attachments. 
1.v2GM-11-22-91 - Report of the Audit Committee.pdf

  • THAT the Report of the Audit Committee be received as information.

j.
GM-11-22-86 - Cash and Investment Status

This item has attachments. 
1.v2GM-11-22-86 - Cash and Investment Status - October.pdf
2.GM-11-22-86 - Attachment_Cash and Investment Status - October.pdf

  • THAT Report Number GM-11-22-86 - Cash and Investment Status – October 2022 be received as information.

k.
GM-12-22-96 - Cash and Investment Status

This item has attachments. 
1.GM-12-22-96 - Cash and Investment Status Report - November.pdf
2.GM-12-22-96 - Attachment Cash and Investment Status - November.pdf

  • THAT Report Number GM-12-22-96 Cash and Investment Status – November 2022 be received as information.

l.
GM-11-22-95 - Financial Summary

This item has attachments. 
1.v2GM-11-22-95 - Financial Summary to October 31 2022.pdf
2.GM-11-22-95 - Attachment A_Financial Summary to October 31 2022.pdf
3.GM-11-22-95 - Attachment B_Financial Statements.pdf

  • THAT the Financial Summary for the period ending October 31, 2022 be approved.

m.
GM-12-22-102 - Financial Summary

This item has attachments. 
1.GM-12-22-102 - Financial Summary to November 30 2022.pdf
2.GM-12-22-102 - Att A Financial Summary to November 30 2022.pdf
3.GM-12-22-102 - Att B Financial Statements to November 30 2022.pdf

  • THAT the Financial Summary for the period ending November 30, 2022 be approved.

n.
GM-11-22-89 - Reserves Report 2022

This item has attachments. 
1.v2GM-11-22-89 - Reserves Report 2022.pdf
2.GM-11-22-89 - Attachment_Reserves Report 2022.pdf

  • Please see report for full recommendation.

o.
GM-11-22-92 - 2023 Board Meeting Schedule

This item has attachments. 
1.v2GM-11-22-92 - 2023 Board meeting schedule.pdf
2.2023 GRCA General Membership Meetings.pdf

  • THAT the 2023 Grand River Conservation Authority Board Meeting Schedule be approved.

p.
GM-11-22-93 - 2023 Complimentary GRCA Membership Passes

This item has attachments. 
1.v2GM-11-22-93 - 2023 Complimentary Membership Passes.pdf

  • THAT Report Number GM-11-22-93 – 2023 Complimentary GRCA Membership Passes be received as information.

q.
GM-12-22-97 - Revised - Shade's Mills Backflow Preventer

This item has attachments. 
1.GM-12-22-97 - Revised_Shades Mill Backflow Preventer Board Report.pdf

  • THAT the Grand River Conservation Authority (GRCA) award the Shade’s Mill Backflow Preventer installation at 450 Avenue Road, Cambridge to Avertex Utility Solutions of Amaranth, Ontario for the amount of $111,973.00 excluding HST;

    AND THAT a total budget of $125,000.00 excluding HST be approved.

r.
GM-11-22-94 - Current Watershed Conditions

This item has attachments. 
1.v2GM-11-22-94 - Current Watershed Conditions.pdf

  • THAT Report Number GM-11-22-94 – Current Watershed Conditions as of November 16, 2022 be received as information.

s.
GM-12-22-107 - Current Watershed Conditions

This item has attachments. 
1.GM-12-22-108 - Current Watershed Conditions.pdf

  • THAT Report Number GM-12-22-106 – Current Watershed Conditions as of December 7, 2022 be received as information.

t.
GM-12-22-106 - Grand River Watershed Flood Notification System

This item has attachments. 
1.GM-12-22-106 - Grand River Watershed Flood Warning System.pdf

  • THAT Report Number GM-12-22-106 – Grand River Watershed Flood Warning System be received as information.

13.
Committee of the Whole

 

14.
General Business

 

a.
Appointments to Committees

 

1.
Appointments to Ad-hoc Conservation Authorities Act Committee

 

  • THAT the following members be appointed the Ad-hoc Conservation Authorities Act Committee: (two)

2.
Appointments to Board Composition Committee

 

  • THAT the following members be appointed to the Board Composition Committee: (four)

15.
3rd Reading of By-Laws

 

16.
Other Business

 

17.
Closed Meeting

 

  • THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations.

a.
Labour relations or employee negotiations

 

18.
Next Meeting

 
  • Board Member Orientation Session - January 20, 2023 at 9:30 a.m.
  • General Membership & Election of Officers - January 27, 2023 at 9:30 a.m.

19.
Adjourn

 

  • ​THAT the General Membership Meeting be adjourned.

20.
Grand River Source Protection Authority Meeting

 

Regrets only to:
Office of the Chief Administrative Officer,  Phone: 519-621-2763 ext. 2200

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