Grand River Conservation Authority
Agenda - General Meeting

Friday, September 23, 2022

9:30 A.m. - 12:00 P.m.

GRCA Zoom Virtual Meeting

Link to be distributed via email prior to meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of August 26, 2022 be approved as circulated.

7.

Business Arising from Previous Minutes

a.

Update - Return to In-person Board Meetings

8.

Hearing of Delegations

9.

Presentations

10.

Correspondence

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-09-22-71 - Progress Report #2 - Ontario Regulation 687/21

• THAT Progress Report #2 be approved, circulated to all participating Grand River watershed municipalities, posted on the Grand River Conservation Authority website, and submitted to the Ministry of Natural Resources and Forestry in accordance with Ontario Regulation 687/21.

b.

Minutes of the Ad-hoc CA Act Committee Meeting - September 12, 2022

• THAT the Minutes of the Ad-hoc Conservation Authorities Act Committee meeting held on September 12, 2022 be received as information.

1.

GM-09-22-75 - Exception Request Letter to MNRF for Chair and Vice Chair Term Limits

• THAT the Grand River Conservation Authority submits a request to the Minister of Natural Resources and Forestry for an exception as per s.17 (1.3)(a) of the Conservation Authorities Act to the two-year term limit for Chair and Vice-Chair of the GRCA Board of Directors to allow up to four one-year consecutive terms for the Chair and Vice-Chair.

c.

Minutes of the Ad-hoc Board Composition Committee Meeting - September 16, 2022

• THAT the Minutes of the Ad-hoc Board Composition Committee meeting held on September 16, 2022 be received as information.

d.

GM-09-22-76 - Cash and Investment Status

• THAT Report Number GM-09-22-76 Cash and Investment Status – August 2022 be received as information.

e.

GM-09-22-73 - Financial Summary

• THAT the Financial Summary for the period ending August 31, 2022 be approved.

f.

GM-02-22-72 - Human Resources Policy Update - 1.4 Acceptable Use of Information and Information Technology Resources

• THAT Human Resources Policy - 1.4 Acceptable Use of Information and Information Technology Resources be amended, approved, and implemented effective September 23, 2022.

g.

GM-09-22-74 - Current Watershed Conditions

• THAT Report Number GM-09-22-74 – Current Watershed Conditions as of September 14, 2022 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations.

a.

Minutes of the previous closed sessions

b.

labour relations or employee negotiations

18.

Next Meeting - October 28, 2022 at 9:30 a.m.

19.

Adjourn

Regrets only to:

Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200

• ​THAT the General Membership Meeting be adjourned.