Grand River Conservation Authority
Agenda - General Meeting

Friday, November 22, 2024

9:30 A.m. - 10:30 A.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meeting

• ​THAT the minutes of the October 25, 2024 meeting of the General Membership be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

10.

Correspondence

• ​THAT Correspondence from Benjamin Doolittle UE, Mohawk Nation of Grand River regarding the establishment of Mohawk Environmental Protection and Sustainability Initiative be received as information.

a.

Benjamin Doolittle UE, Mohawk Nation of Grand River

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-11-24-110 - By-law Update - Change to Vice-Chair

• THAT By-law 1-2025 be read a first, second, and third time and adopted by the General Membership, to take effect on January 1, 2025;

  AND THAT By-law 2-2024 be repealed on January 1, 2025;

  AND THAT a copy of By-law 1-2025 be forwarded to the Ministry of the Natural Resources and posted on the Grand River Conservation Authority’s website.

b.

GM-11-24-111 - Fee Policy and Fee Schedule Amendments

• THAT the amended Grand River Conservation Authority Fee Policy as outlined in this report be approved and implemented effective January 1, 2025;

  AND THAT the amended Fee Schedule 1 – Outdoor Environmental Education Fees be approved and implemented effective January 1, 2025;

  AND THAT the amended the Schedule 3 – Planning and Regulations Fees be approved and implemented effective January 1, 2025 unless otherwise directed through a Minister’s Direction.

c.

GM-11-24-101 - Reserves 2024

• See report for full recommendation.

d.

GM-11-24-107 - Cash and Investment Status

• THAT Report Number GM-11-24-107– Cash and Investment Status – October 2024 be received as information.

e.

GN-11-24-106 - Financial Summary

• THAT the Financial Summary for the period ending October 31, 2024 be approved.

f.

GM-11-24-109 - Per Diems and Honorariums 2025

• THAT Report Number GM-11-24-109 – Per Diems and Honorariums for 2025 be received as information.

g.

GM-11-24-102 - Complimentary GRCA Membership Passes

• THAT Report Number GM-11-24-102 – 2025 Complimentary GRCA Membership Passes be received as information.

h.

GM-11-24-105 - Water Control Structures Major Maintenance Forecast 2025-2029

• THAT Report Number GM-11-24-105 – Water Control Structures Major Maintenance Forecast – 2025-2029 be received as information.

i.

GM-11-24-103 - Dam/River Safety in the Grand River Watershed

• THAT Report Number GM-11-24-103 – Dam/River Safety in the Grand River watershed be received as information.

j.

GM-11-24-104 - Shand Dam Stoplog Storage Building - Tender Award

• THAT the Grand River Conservation Authority award the contract for the Shand Dam Stoplog Storage Building to Wellington Construction Contractors Inc. for the amount of $322,000 (excluding HST);

  AND THAT a contingency of 10 percent be included in the overall project budget for a total project budget of $354,200 (excluding HST).

k.

GM-11-24-108 - Current Watershed Conditions

• THAT Report Number GM-11-24-108 – Current Watershed Conditions as of November 12, 2024 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• ​THAT the General Membership enter a closed meeting to discuss a confidential matters in accordance with the Municipal Act section 239(2) for the following purposes: labour relations or employee negotiations, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

a.

Minutes of the previous closed session

b.

Labour relations or employee negotiations

c.

Property Matter

18.

Next Meeting - December 13, 2024 at 9:30 a.m.

To be followed by the Chair's Reception in the Office of the CAO

19.

Adjourn

Regrets only to:
Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200

• ​THAT the General Membership Meeting be adjourned.