Grand River Conservation Authority
Revised Agenda - General Meeting

Friday, September 22, 2023

9:30 A.m. - 12:00 P.m.

Hybrid Meeting of the General Membership

GRCA Administration Centre

Zoom Virtual Meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of August 25, 2023 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

a.

Dr. Hugh Whitely - Niska Land Holdings 2023 Draft Management Plan

b.

Laura Murr - Niska Land Holdings 2023 Draft Management Plan

9.

Presentations

a.

GRCA Permitting and Hearing Process - Beth Brown, Manager of Planning and Engineering Services

10.

Correspondence

a.

Hamilton Conservation Authority re: Reverse Changes to the Conservation Authorities Act and Ontario Wetland Evaluation System

• THAT correspondence from the Hamilton Conservation Authority regarding a motion to Reverse Changes to the Conservation Authorities Act and Ontario Wetland Evaluation System be received as information.

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-09-23-68 - Progress Report #6 - Ontario Regulation 687/21

• THAT Progress Report #6 be approved, circulated to all participating Grand River watershed municipalities, posted on the Grand River Conservation Authority website, and submitted to the Ministry of Natural Resources and Forestry in accordance with Ontario Regulation 687/21;

  AND THAT the Municipal Memorandum of Understanding and Letter Agreement for Category 2 Programs and Services be approved and circulated to participating municipalities;

  AND THAT a two-month extension request of the January 1, 2024 transition date for completion of Municipal Memoranda of Understanding for Category 2 Programs and Services be submitted to the Minister of Natural Resources and Forestry.

b.

GM-09-23-66 - Update on Regulatory Deliverables - Ontario Regulation 686/21

• THAT Report Number GM-09-23-66 – Update on Regulatory Deliverables – Ontario Regulation 686/21 be received as information.

c.

GM-09-23-67 - Banking and Investment Policy

• THAT the Grand River Conservation Authority approve the Banking and Investment Policy dated September 22, 2023.

d.

GM-09-23-69 - Cash and Investment Status

• THAT Report Number GM-09-23-69 Cash and Investment Status – August 2023 be received as information.

e.

GM-09-23-70 - Financial Summary

• THAT the Financial Summary for the period ending August 31, 2023 be approved.

f.

GM-09-23-62 - Elora Quarry and Grand River Conservation Area Membership Pass Update

• THAT Report Number GM-09-23-62 - Elora Quarry and Grand River Conservation Area Membership Pass Update be received as information.

g.

GM-09-23-63 - ERO No. 019-4706: Technical Bulletin – Flooding Hazards: Data Survey and Mapping Specifications

• THAT Report Number GM-08-23-63 – ERO No. 019-4706: Technical Bulletin – Flooding Hazards: Data Survey and Mapping Specifications be received as information.

h.

GM-09-23-65 - Water Control Structures Asset Management Plan Consulting Contract

• THAT the Grand River Conservation Authority accept the proposal from Hatch Ltd. to carry out engineering consulting services to complete the Water Control Structures Asset Management Plan up to the amount of $197,240 excluding HST;

  AND THAT an overall project budget of $216,964 be approved for this project.

i.

GM-09-23-71 - Current Watershed Conditions

• THAT Report Number GM-09-23-71 – Current Watershed Conditions as of September 11, 2023 be received as information.

j.

GM-09-23-64 - Niska Land Holdings 2023 Draft Management Plan

• THAT Report Number GM-08-23-58 – Niska Land Holdings 2023 Draft Management Plan be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): proposed or pending acquisition or disposition.

a.

Minutes of the previous closed session

b.

Proposed or pending acquisition or disposition of land - Township of Centre Wellington

18.

Next Meeting - October 27, 2023 at 9:30 a.m.

19.

Adjourn

Regrets only to:
Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200