Grand River Conservation Authority
Agenda - General Meeting

Friday, August 26, 2022

9:30 A.m. - 12:00 P.m.

GRCA Zoom Virtual Meeting

Link to be distributed via email prior to meeting

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1.

Call to Order

2.

Certification of Quorum

3.

Chair’s Remarks

4.

Review of Agenda

• ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.

Declarations of Pecuniary Interest

6.

Minutes of the Previous Meetings

• ​THAT the minutes of the General Membership Meeting of June 24, 2022 be approved as circulated.

7.

Business Arising from Previous Minutes

8.

Hearing of Delegations

9.

Presentations

10.

Correspondence

• ​THAT Correspondence from Jeff Leader and John Kemp regarding Giant Hogweed, and from the Region of Halton regarding the 2023 Budget Direction be received as information.

a.

Jeff Leader and John Kemp - Giant Hogweed

b.

Halton Region - 2023 Budget Direction

11.

1st and 2nd Reading of By-Laws

12.

Reports:

a.

GM-08-22-61 - Cash and Investment Status

• THAT Report Number GM-08-22-61 Cash and Investment Status – July 2022 be received as information.

b.

GM-08-22-69 - Financial Summary

• THAT the Financial Summary for the period ending July 31, 2022 be approved.

c.

GM-08-22-64 - Reimbursement for Business Use of Personal Vehicles

• THAT Grand River Conservation Authority increase the rate for reimbursement to staff and members for approved business use of personal vehicles from $0.50 to $0.55 per kilometre effective September 1, 2022.

d.

GM-08-22-68 - Return to In-person Board Meetings - Status Update

• THAT Report Number GM-08-24-68 - Return to In-Person Board Meetings – Status Update be received as information.

e.

GM-08-22-67 - Donor Naming - Rotary Link Trail

• THAT the Grand River Conservation Authority name the newly constructed trail on a portion of PIN 713570231; Lots 5&6, Concession 7&8, Division C, City of Guelph, as the Rotary Link Trail.

f.

GM-08-22-65 - Elora High Level Bridge Rehabilitation

• THAT the Grand River Conservation Authority award the tender for the Elora High Level Bridge Rehabilitation to Clearwater Structures Inc. of Ajax, Ontario for the amount of $136,550.00 excluding HST;

  AND THAT a total budget of $150,000.00 excluding HST be approved.

g.

GM-08-22-66 - Residential Wind-down Program - Status Update

• THAT Report Number GM-08-22-66- Residential Program Wind-down: Status Update be received as information.

h.

GM-08-22-63 - Update on Expression of Interest - Third Party Pheasant Hunting Program

• THAT Report Number GM-08-22-63 – Update on Expression of Interest – Third Party Pheasant Program be received as information.

i.

GM-08-22-60 - Development, Interference with Wetlands and Alterations to Shorelines Regulation

• THAT Report Number GM-08-22-60, Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation be received as information.

j.

GM-08-22-62 - Wellington and Dufferin Rural Water Quality Program Renewal

• THAT the Grand River Conservation Authority renew the current agreement with Dufferin County to deliver the Dufferin Rural Water Quality Program on their behalf for one year, to December 31, 2023.

  THAT the Grand River Conservation Authority renew the current  agreement with Wellington County to deliver the Wellington Rural Water Quality Program on their behalf for one year, to December 31, 2023.

k.

GM-08-22-66 - Current Watershed Conditions

• THAT Report Number GM-08-22-66 – Current Watershed Conditions as of August 16, 2022 be received as information.

13.

Committee of the Whole

14.

General Business

15.

3rd Reading of By-Laws

16.

Other Business

17.

Closed Meeting

• THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations, and litigation or potential litigation.

a.

Minutes of the previous closed session

b.

Labour relations or employee negotiations

c.

Litigation or potential litigation

18.

Next Meeting - September 23 at 9:30 a.m.

19.

Adjourn

Regrets only to:

Office of the Chief Administrative Officer,  Phone: [phone] ext. 2200