Grand River Conservation Authority
Revised Agenda - General Meeting

-
Hybrid Meeting of the General Membership
GRCA Administration Centre
Zoom Virtual Meeting

1.
Call to Order

 

2.
Certification of Quorum

 

3.
Chair’s Remarks

 

4.
Review of Agenda

 

  • ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.
Declarations of Pecuniary Interest

 

6.
Minutes of the Previous Meetings

This item has attachments. 
1.10. OCT Minutes - GRCA General Membership Meeting_Oct27_2023.pdf

  • ​THAT the minutes of the General Membership Meeting of October 27, 2023 be approved as circulated.

7.
Business Arising from Previous Minutes

 

8.
Hearing of Delegations

 

9.
Presentations

 

10.
Correspondence

 

11.
1st and 2nd Reading of By-Laws

 

12.
Reports:

 

a.
Minutes of the Ad-hoc CA Act Review Committee - November 8, 2023

This item has attachments. 
1.11. NOV Minutes - Ad-hoc CA Act Committee - November 8 2023.pdf

  • THAT the minutes of the Ad-hoc Conservation Authorities Act Regulations Committee Meeting of November 8, 2023 be received as information.

b.
GM-11-23-84 - Cash and Investment Status

This item has attachments. 
1.GM-11-23-84 - Cash and Investment Status - October.pdf
2.GM-11-23-84 - A_Cash and Investment Status - October.pdf

  • THAT Report Number GM-11-23-84 Cash and Investment Status – October 2023 be received as information.

c.
GM-11-23-86 - Reserves 2023

This item has attachments. 
1.GM-11-23-86 - Reserves 2023.pdf
2.GM-11-23-86 - A_Reserves 2023.pdf

See report for full recommendation.

d.
GM-11-23-86 - Financial Summary

This item has attachments. 
1.GM-11-23-90 - Financial Summary to October 31 2023.pdf
2.GM-11-23-90 - A_Financial Summary to October 31 2023.pdf
3.GM-11-23-90 - B_Financial Statements to October 31 2023.pdf

  • THAT the Financial Summary for the period ending October 31, 2023 be approved.

e.
GM-11-23-88 - Human Resources Policies Update

This item has attachments. 
1.GM-11-23-88 - Human Resources Policies Update.pdf
2.GM-11-23-88 - A_Human Resources Policies.pdf

  • THAT the Human Resources Policies dated November 24, 2023 be approved and implemented.

f.
GM-11-23-85 - Rockwood Bridge No.5 Replacement

This item has attachments. 
1.GM-11-23-85 - Rockwood Bridge No5 Replacement.pdf

  • THAT the Grand River Conservation Authority (GRCA) award the tender for the Rockwood Bridge No. 5 Replacement to 560789 Ontario Inc. O/A R&M Construction for the amount of $238,022.50 excluding HST;

    AND THAT a total budget of $270,000.00 excluding HST be approved.

g.
GM-11-23-87 - Shand Dam Isolation Stoplogs Procurement - Tender Award

This item has attachments. 
1.GM-11-24-87 - Shand Dam Gates Refurbishment - Isolation Stoplogs.pdf

  • THAT the Grand River Conservation Authority award the contract for the Shand Dam Isolation Stoplog Procurement to Embertech Industrial Inc. for the amount of $476,000 (excluding HST);

    AND THAT an overall project budget of $523,600 (excluding HST) be approved for this project.

h.
GM-11-23-89 - Current Watershed Conditions

This item has attachments. 
1.GM-11-23-89 - Current Watershed Conditions.pdf

  • THAT Report Number GM-11-23-89 – Current Watershed Conditions as of November 15, 2023 be received as information.

13.
Committee of the Whole

 

14.
General Business

 

15.
3rd Reading of By-Laws

 

16.
Other Business

 

17.
Closed Meeting

 

  • THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): labour relations or employee negotiations, and litigation or potential litigation.

a.
Minutes of the previous closed session

 

b.
Labour Relations or Employee Negotiations

 

c.
Litigation or potential litigation

 

18.
Next Meetings

 

19.
Adjourn

 

Regrets only to:

Office of the Chief Administrative Officer,  Phone: 519-621-2763 ext. 2200

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