Grand River Conservation Authority
Revised Agenda - General Meeting

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Hybrid Meeting of the General Membership
GRCA Administration Centre
Zoom Virtual Meeting

1.
Call to Order

 

2.
Certification of Quorum

 

3.
Chair’s Remarks

 

4.
Review of Agenda

 

  • ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.
Declarations of Pecuniary Interest

 

6.
Minutes of the Previous Meeting

 

  • ​THAT the minutes of the General Membership Meeting of November 22, 2024 be approved as circulated.

7.
Business Arising from Previous Minutes

 

8.
Hearing of Delegations

 

9.
Presentations

 

10.
Correspondence

 

a.
Susan Watson re: Freedom of Information Request regarding Niska Lands

 

b.
Gail Schenk re: GRCA's vision, mission and values, and environmental sustainability

 

  • ​THAT Correspondence from Susan Watson regarding a Freedom of Information request related to property known as the Niska Lands, and the 1977 newspaper article submitted with said correspondence, and from Gail Schenk regarding the GRCA's vision, mission and values, and environmental sustainability be received as information.

11.
1st and 2nd Reading of By-Laws

 

12.
Reports:

 

a.
GM-12-24-114 - Budget 2025-Notification to Municipalities

 

  • THAT a letter be sent to participating municipalities on December 20, 2024 advising them of the General Membership meeting to be held on January 24, 2025 to approve the 2025 municipal apportionment and of the General Membership meeting to be held on February 28, 2025 to approve the 2025 Budget;

    AND THAT the Grand River Conservation Authority 2025 Budget Draft #1 and apportionment amounts be included with the letter.

b.
GM-12-24-113 - Report of the Audit Committee

 

  • THAT the Report of the Audit Committee be received as information;

    AND THAT the Audit Committee Terms of Reference dated November 22, 2024 be approved and implemented;

    AND THAT the Reserves Policy dated November 22, 2024 be approved and implemented;

    AND THAT the Audit Plan for the year ending December 31, 2024, proposed by KPMG Chartered Professional Accountants, Licensed Public Accountants be approved.

c.
GM-12-24-120 - Cash and Investment Status

 

  • THAT Report Number GM-12-24-120 – Cash and Investment Status – November 2024 be received as information.

d.
GM-12-24-119 - Financial Summary

 

  • THAT the Financial Summary for the period ending November 30, 2024 be approved.

e.
GM-12-24-117 - Parkhill Dam

 

  • THAT Report Number GM-12-24-117 – Parkhill Dam be received as information.

f.
GM-12-24-116 - Brantford Ice Jam Mitigation Class Environmental Assessment Consulting Contract

 

  • THAT the Grand River Conservation Authority award the contract for the Brantford Ice Jam Mitigation Class Environmental Assessment for the amount of $134,355 (excluding HST) to Matrix Solutions Inc;

    AND THAT a contingency of 10 percent be included in the overall project budget for a total project budget of $147,790.50(excluding HST).

g.
GM-12-24-115 - Residential Program Wind-down: Status Update

 

  • THAT Report GM-12-24-115 – Residential Program Wind-down: Status Update be received as information.

h.
GM-12-24-112 - ERO Posting 019-9325 Permit to Take Water application

 

  • THAT Report Number GM-12-24-112 – ERO Posting 019-9325 Permit to Take Water application be received as information.

i.
GM-12-24-122 - Update on the Watershed-wide Wastewater Optimization Program

 

  • THAT Report Number GM-12-24-122 – Update on the Watershed-wide Wastewater Optimization Program be received as information.

j.
GM-12-24-118 - Grand River Watershed Flood Notification System

 

  • THAT Report Number GM-12-24-118 – Grand River Watershed Flood Warning System be received as information.

k.
GM-12-24-121 - Current Watershed Conditions

 

  • THAT Report Number GM-12-24-121 – Current Watershed Conditions as of December 3, 2024 be received as information.

13.
Committee of the Whole

 

14.
General Business

 

15.
3rd Reading of By-Laws

 

16.
Other Business

 

17.
Closed Meeting

 

  • THAT the General Membership enter a closed meeting in accordance with the Municipal Act section 239(2) for the following purpose(s): litigation or potential litigation.

a.
Minutes of the previous closed session

 

b.
Litigation or Potential Litigation

 

18.
Next Meetings

 
  • Strategic Planning Session (Closed to public) - Friday, January 17, 2025 at 9:30 a.m. (Hybrid)
  • General Membership - Friday, January 24, 2025 at 9:30 a.m. - Election of Officers (Hybrid)
  • Audit Committee - Wednesday, February 19, 2025 at 9:30 a.m.
  • Annual General Meeting - Friday, February 28 at 9:30 a.m. (Hybrid)

 

19.
Adjourn

 

Regrets only to:
Office of the Chief Administrative Officer,  Phone: 519-621-2763 ext. 2200

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