Grand River Conservation Authority
Agenda - General Meeting

-
Hybrid Meeting of the General Membership
GRCA Administration Centre
Zoom Virtual Meeting

1.
Call to Order

 

2.
Certification of Quorum

 

3.
Chair’s Remarks

 

4.
Review of Agenda

 

  • ​THAT the agenda for the General Membership Meeting be approved as circulated.

5.
Declarations of Pecuniary Interest

 

6.
Minutes of the Previous Meetings

This item has attachments. 
1.draft GM Minutes - GRCA General Membership Meeting_Aug23_2024.pdf

  • ​THAT the minutes of the General Membership Meeting of August 23, 2024 be approved as circulated.

7.
Business Arising from Previous Minutes

 

8.
Hearing of Delegations

 

9.
Presentations

 

10.
Correspondence

 

  • ​THAT Correspondence from Tom Woodcock on behalf of rare Charitable Research Reserve regarding Giant Hogweed, and from Christa Hesselink regarding conservation lands and delegations be received as information.

11.
1st and 2nd Reading of By-Laws

 

12.
Reports:

 

a.
GM-09-24-78 - Outdoor Environmental Education Program - Update

This item has attachments. 
1.GM-09-24-78 - Update - Outdoor Environmental Education Program Review.pdf
2.GM-09-24-78 - APP A_Outdoor Environmental Education Program Review.pdf

  • THAT the Grand River Conservation Authority extend the deadline regarding the potential options for the Apps’ Mill, Laurel Creek, and Taquanyah nature centres from September 2024 to March 2025 to allow staff to continue discussions with municipalities, school boards and other agencies.

b.
GM-09-24-80 - By-law Update - Delegations

This item has attachments. 
1.GM-09-24-80 - Administrative Bylaw Update 2-2024.pdf
2.GM-09-24-80 - APP A_Administrative Bylaw Update 2-2024.pdf

  • WHEREAS By-law 2-2024 was read a first and second time at the General Membership meeting on August 23, 2024; and staff were directed to make amendments based on discussion at the meeting

    THEREFORE BE IT RESOLVED THAT By-law 2-2024 be read a third time and adopted by the General Membership effective September 27, 2024;

    AND THAT a copy of By-law 2-2024 be forwarded to the Ministry of Natural Resources and posted on the Grand River Conservation Authority’s website.

c.
GM-09-24-77 - Budget 2025 - Timelines and Considerations

This item has attachments. 
1.GM-09-24-77 - Budget 2025 - Timelines and Considerations final.pdf
2.GM-09-24-77 - App A_Budget Timeline.pdf

  • THAT Report Number GM-09-24-77 - Budget 2025 – Timelines and Preliminary Considerations be received as information.

d.
GM-09-24-75 - Cash and Investment Status

This item has attachments. 
1.GM-09-24-75 - Cash and Investment Status.pdf
2.GM-09-24-75 - A_Cash and Investment Status.pdf

  • THAT Report Number GM-09-24-75 – Cash and Investment Status – August 2024 be received as information.

e.
GM-09-24-84 - Financial Summary

This item has attachments. 
1.GM-09-27-85 - Financial Summary to August 31 2024.pdf
2.GM-09-27-85 - APP A_Financial Summary to August 31 2024.pdf
3.GM-09-27-85 - APP B_Financial Statements.pdf

  • THAT the Financial Summary for the period ending August 31, 2024 be approved.

f.
GM-09-24-79 - 2024 Road Site Preparation and Surface Treatment Contract Increase

This item has attachments. 
1.GM-09-24-79 - 2024 Road Repair Contract Increase.pdf

  • THAT the Grand River Conservation Authority increase the Cornell Construction contract value by $130,357.00 for the 2024 Road Site Preparation and Surface Treatment to align with the completed essential road repairs on GRCA properties throughout the watershed.

g.
GM-09-24-81 - Planning and Regulations Fees Guidance

This item has attachments. 
1.GM-09-24-81 - Planning and Regulations Fees.pdf
2.GM-09-24-81 - APP A_Planning and Regulations Fees.pdf
3.GM-09-24-81 - APP B_Planning and Regulations Fees.pdf

  • THAT staff be directed to implement a cost recovery target of 65% for Regulations fees;

    AND THAT staff be directed to implement a cost recovery target of 100% for Plan Review fees.

h.
GM-09-24-74 - ERO Posting 019-8463 - Decision - Updated Provincial Planning Statement

This item has attachments. 
1.GM-09-24-74 - ERO Posting 019-8462 Decision - Provincial Planning Statement.pdf

  • THAT Report Number GM-09-24-74 ERO Posting 019-8462 Decision - Updated Provincial Planning Statement be received as information.

i.
GM-09-24-76 - Speed River Hydrology Contract

This item has attachments. 
1.GM-09-24-76 - Speed River Hydrology Contract Award_Matrix.pdf

  • THAT the Grand River Conservation Authority accept the bid from Matrix Solutions Inc. to carry out the Speed River Hydrologic Model Development at a cost of $109,664 (excluding HST);

    AND THAT a contingency of 10% be included in the overall project budget for a total project budget of $120,630 (excluding HST).

j.
GM-09-24-82 - GRCA Reservoir Operations Policy

This item has attachments. 
1.GM-09-24-82- GRCA Reservoir Operation Policy_September 2024.pdf
2.GM-09-24-82- APP A_GRCA Reservoir Operation Policy_September 2024.pdf

  • THAT the Grand River Conservation Authority Reservoir Operations Policy be approved.

k.
GM-09-24-85 - Current Watershed Conditions

This item has attachments. 
1.GM-09-24-85 - Current Watershed Conditions.pdf

  • THAT Report Number GM-09-28-85 – Current Watershed Conditions as of September 17, 2024 be received as information.

l.
GM-09-24-83 - Unauthorized Encampments on GRCA Properties

This item has attachments. 
1.GM-09-24-83 - Unauthorized Tenting on GRCA Properties.pdf

  • THAT Report Number GM-08-24-83 – Unauthorized Tenting on GRCA Properties be received as information. 

13.
Committee of the Whole

 

14.
General Business

 

15.
3rd Reading of By-Laws

 

16.
Other Business

 

17.
Closed Meeting - Not required.

 

18.
Next Meeting - Friday, October 25, 2024 at 9:30 a.m. (Hybrid)

 

19.
Adjourn

 

Regrets only to:
Office of the Chief Administrative Officer,  Phone: 519-621-2763 ext. 2200

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